Order Management
New in Order Management: receiving orders
Plan an inbound delivery, turn it into a receiving note when the goods land, and see at a glance how much of what you expected actually arrived.
TL;DR (In short)
- You can now create, edit and delete receiving orders directly in Order Management, not only in Fulfillment App.
- A receiving order turns into a receiving note in one step, and the two stay linked both ways.
- The receiving order shows a Received column, so expected and actual quantities sit side by side.
- Both documents got a summary panel on the right, with a clickable link to the connected document.
- Available on all deployments, nothing to enable.
Goods coming in deserve the same attention as goods going out
Order Management has always been strong on the outbound side: orders in, labels printed, packages dispatched, tracking numbers sent. The inbound side, goods arriving from your suppliers, was a different story. Receiving orders existed in Fulfillment App, which was fine if you worked with a fulfilment partner, but left everyone else keeping track of incoming deliveries somewhere outside the system.
That gap is now closed. Receiving orders live in Order Management, under Warehouse, next to Stock, Delivered, Inventory and Commissioning.
How it works
First the plan, then the reality
A receiving order is what you expect to arrive: the supplier, the warehouse it is destined for, and the products with their quantities. When the delivery actually shows up, you turn the receiving order into a receiving note. The note is the document that moves stock, and it carries over what you already entered, so you are confirming rather than retyping.
Expected against received, in one view
The product list on a receiving order now has a Received column right next to Quantity. Short deliveries, overdeliveries and partial arrivals are visible without opening a second document or doing arithmetic in your head. If you are receiving on behalf of somebody else, this is usually the first thing they ask about.
The two documents stay connected
Both the receiving order and the receiving note now have a summary panel on the right, with the document number, when it was created, and a Connected documents section. The link there is clickable, so you can jump straight from the note to the order it came from and back. The receiving notes list also shows which receiving order each note belongs to.
A tidier product list
Serial numbers, lots, expiry dates, statuses and locations are properties of an individual item, so they no longer each take up a column of their own. They are printed under the product instead, the same way as in MetaKocka, which leaves the table readable even on documents with a lot of lines. Prices also behave properly now: a net price taken from a price list keeps its decimals instead of drifting when you save.
One rule worth knowing
If the warehouse is managed by a fulfilment provider, the receiving note can only be created by a Fulfillment App user. This is deliberate: the party physically handling the goods is the one who confirms what arrived. If you try it from the other side you will get an error rather than a silently wrong stock figure.
Where to find it
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Open Warehouse, then ReceivedThe receiving orders and receiving notes both live here, in the same menu as Stock, Delivered, Inventory and Commissioning. |
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Create the receiving orderPick the supplier and the warehouse, then add the products and the quantities you are expecting. Attachments can go on the document as well, so the supplier paperwork stays with it. |
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Turn it into a receiving note when the goods arriveConfirm what actually came in and save. Stock moves, the Received quantities fill in, and the two documents stay linked to each other. |
Instructions and additional information:
Not managing your inbound goods in one place yet?
Try Order Management and keep your deliveries, your stock and your orders in the same system.
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Wishing you business success,
MetaKocka Team
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